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Travel & Health

 
 
 

Contents

Transportation
Health & Immunization Info
Packing List

 

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Transportation

ALL flights will be booked by the Transportation Coordinator – Donna Kushner, in cooperation with our amazing travel agent. YOU DO NOT NEED TO ARRANGE ANY FLIGHTS! She will be booking the flights and consulting with parents. More specific information will be coming to you and your student soon. 
 

MINORS ENTERING SOUTH AFRICA: TRAVEL REQUIREMENTS:

In order for students who are under 18 to board a flight going to South Africa and to leave South Africa (including those who turn 18 during the trip) they must have several notarized documents in hand as well as some other information.  This is new since 2015 so we have had two summers of experience with it and have validated all of this information with our liaison in South Africa as well as with the US Embassy.  

Depending on where you live, some of this may be somewhat challenging so please plan ahead. For those who are on the second trip note that these documents can't be dated more than three months before departure (so wait a couple of weeks from now to notarize).

For notarizing we suggest that you check your local South African embassy/consulate if you have one and the US embassy for this service. For those who live in the US you can do this at your bank and sometimes at your office if they have a notary. 

FIRST, GATHER ALL THE DOCUMENTS TO HAVE THE FIRST THREE ITEMS NOTARIZED:  

1. Student's birth certificate:  This needs to be an "unabridged birth certificate" What this means  is simply a regular birth certificate that is the ORIGINAL or a NOTARIZED COPY of the birth certificate.  Some countries give a “short version” of  the birth certificate,  but what is needed is the “normal” birth certificate that is standard in the USA, original or notarized. We discourage carrying the original but if they do once in our hands all of this will be put in a safe. 

2. A letter of consent/affidavit from BOTH parents that is NOTARIZED giving permission for their child to travel. Use this form. Though almost everyone will be traveling with someone, please check the box "traveling alone". We would like you to do this as it is more certain in light of any potential travel glitches.  

In order to complete this document, you need the identification information, telephone number, and address for our local liaison who will receive your student, Lynn Brackley. It is her information you need to put for the section asking who will receive the minor. Look for this info in an email from Donna Kushner, dated around April 16th. 

Here is the information about where we will be staying: 

Skogheim Christian Conference Center
Cnr D247 & P200, Marburg Rural, Port Shepstone, 4240, South Africa

3. A copy of both parents' passports, these need to be NOTARIZED as well
For those who have documents that are not in English: I am going to be checking on whether they need to be translated or not. Please email Donna if this is your situation. 

Students will also need to carry these additional items (4-7). I will remind you about these later but please pay attention to 'special documents' if that is pertinent and I suggest notarizing them too if possible. 

4. Names and contact details of BOTH parents, including address, email and phone numbers. 

5. The student's physical passport

6.  A letter from our in-country project coordinator, Lynn. This will come by email from Donna as soon as it is ready. 

7. A copy of their complete itinerary (We realize you may not have this yet but you will before departure). 

Special documents: If one parent is deceased, a legal document stating this must be carried. If your child is adopted, the legal adoption document must be carried. The rules don't state that these need to be notarized but it might be good to do this if you can. 

 

SECOND, SCAN AND SEND THE NOTARIZED DOCUMENTS TO DONNA:

Scan and send the  birth certificate, completed consent form, and notarized copies of parent passports in clearly legible form to Donna at Donna.Kushner@cru.org no later than May 20th. Earlier is even better! We want to have all of these on record and ensure there are no errors.  We will carry copies. Students also need to have all of this to leave South Africa so we will be collecting all of this from them on arrival and storing it in a safe. As you can imagine this is a big job for us to have all these documents organized for a large group. Your timely help is much appreciated. 

If you would like to know more about these requirements here is information from the South African Office of Home Affairs:

http://www.dha.gov.za/index.php/statements-speeches/621-advisory-new-requirements-for-children-travelling-through-south-african-ports-of-entry-effective-1-june-2015

This information is also found on the US Embassy website and is somewhat less confusing:

https://za.usembassy.gov/m_16042015/

Health & Immunization Info

READ THE FOLLOWING CAREFULLY AND COMPLETELY!

All travelers should visit either their personal physician or a travel health clinic 4-8 weeks before departure.

This is a summary of numerous travel health related websites. Visit these to answer any health questions you have about South Africa. Our assumption is that you and your parents will make personal decisions about vaccinations after reading the information at these links and consulting with your doctor. Note that we will NOT be in a Malaria zone and do not recommend that you take malaria medication.

Be sure your routine vaccinations are up-to-date. Routine vaccines, as they are often called, such as those for influenza, chickenpox (or varicella), polio, measles/mumps/rubella (MMR), and diphtheria/pertussis/tetanus (DPT) are given at all stages of life.

CDC Recommended Routine Vaccinations

South Africa Health Recommendations:

CDC - Center for Disease Control and prevention

MD Travel Health Website

IMPORTANT: Please bring a photocopy of your updated health record with you on the project.

Medications
Travelers' diarrhea is the most common travel-related ailment. The cornerstone of prevention is food and water precautions, as outlined below. All travelers should bring along an antibiotic and an antidiarrheal drug to be started promptly if significant diarrhea occurs.  Most cases of traveler's' diarrhea are mild and do not require either antibiotics or antidiarrheal drugs. Adequate fluid intake is essential. We will have easy access to medical care in country.

General advice
Bring adequate supplies of all medications in their original containers, clearly labeled. Carry a signed, dated letter from the primary physician describing all medical conditions and listing all medications, including generic names. If carrying syringes or needles, be sure to carry a physician's letter documenting their medical necessity. Pack all medications in hand luggage. Carry a duplicate supply in the checked luggage. If you wear glasses or contacts, bring an extra pair. If you have significant allergies or chronic medical problems, wear a medical alert bracelet.

Pack a personal medical kit, customized for your trip (see description). Take appropriate measures to prevent motion sickness and jet lag.

Pharmacies
Most pharmacies are well-supplied. Most prescription medicines available in the United States are also available in South Africa, though sometimes under a different name.

Packing

Once you have your itinerary, check the flight regulations for carry-on luggage for every airline that you are flying with to and from country. Some may have lower weight maximums, or only allow one carry-on instead of two.

Guidelines: Pack appropriately!

  • Everyone is limited to one 50 lb bag (preferably one that rolls and is easy for you to manage on your own)
  • If you’re coming from Orlando, you may be asked to check an additional bag of resources and materials we need for the trip (we thank you ahead of time for your help)
  • You may bring mp3 players/ipods or other forms of personal entertainment for the plane (but not after that).
  • Students will not be able to use cell phones or any other device that gets internet on project. Internet will be provided on a weekly basis. Therefore bring a camera and some sort of alarm clock/watch with an alarm clock in it.

Suggested Items:

Baby Wipes (to keep you fresh and clean between showering opportunities)
Antibacterial Gel (a small container)
Dual Watt electronics (basically anything that gets plugged in needs to be able to switch to a 220 current)
Plug Adapter for South Africa
Camera
Protein Bars and other snacks (especially if you’re a picky eater)
Dramamine (for the plane if you get air sick or have a hard time sleeping)
Toilet Paper, 1 roll or tissue packets (might not always be readily available)
Ear Plugs (if you’re a light sleeper)
Travel Clock (since you will not have your phone to keep time)
Extra contact lenses if you wear them
Bug Spray

 

Required Items:

Travel Bible
Journal and a few pens
Email addresses of supporters to keep them updated (saved in an email is best
Personal First Aid Kit (band aids, pepto bismol, antihistamines (you never know what you may be allergic to over there), Advil, calamine lotion, Benadryl, etc)
Sunscreen (personal size)
Wrist Watch (you won’t have your phone to check the time)
Reusable Water Bottle (important for staying hydrated)
A few small gifts for other students, staff, and locals you become friends with (note cards, magnets, trinkets, candy, etc. from your host country or from America)
A New Teddy Bear for a gift for a patient at the Care Center in Port Shepstone

 

Clothes to Pack:

It will be WINTER in South Africa so as you pack don’t think about it being hot in Africa. Port Shepstone is temperate. It will likely be cooler at our debrief location. 

It will not be acceptable for us to look sloppy. We will be representatives of the ministry and must therefore look put together and professional when doing ministry on campus and with students.

However, looking nice does not mean that you need to have a different outfit for every day of the trip or for every day of the week. Most South African people repeat their clothing often, and so we will be doing the same. So one and a half week’s worth of clothing will be all that we ask you bring. When in doubt about if something is appropriate, err on the side of modesty. Serving in a ministry context usually means being more careful about how much of our skin is showing.

Guys Clothing:
5 nice shirts (polos or button ups - must have collar)
5 T-Shirts (that can get dirty or for you to lounge in - solid or with appropriate designs)
1 pair of khakis
2-3 pair of jeans
2 pair of shorts for tourist days or sleeping or maybe soccer that can get wet and dry quickly
Socks & undershirts
Modest sleepwear or sweats for sleeping
Athletic shoes (for our touring days, physical activity)
1 pair nicer shoes for campus and church
Sturdy sandals (not flip-flops) [OPTIONAL]
Underwear for 1-2 weeks (10-14)
One modest bathing suit (no speedos or speedo briefs/shorts)
All the toiletries that you will need for the entire trip, do not expect to buy refills
A lightweight jacket for the evenings and days that get cool
A couple of sweatshirts or something WARM
Rainwear: waterproof jacket and small umbrella

Girls Clothing:
1-2 nice pants or Capris (not tight)
1-2 skirts or dresses, modest, touching knee
7 Tops (these can be button up, or basic tees but they need to look nice and professional, modest and no cleavage showing please)
5 T-Shirts (that can get dirty or for you to lounge in - solid or with appropriate designs)
2 pair of shorts (ones that can get wet or dirty and easily dry and clean)
2 pairs of jeans (not tight)
Nice sandals (meaning not flip flops) that are comfortable to walk long distances in. 
Athletic Shoes (for our touring days, physical activity)
All the toiletries that you will need for the entire trip, do not expect to buy refills
Travel Hair Dryers (need to be able to use the 220 currency and have adaptor)
NO FLAT IRONS unless you’re able to find dual currency irons
Anything else you’ll need to keep your hair looking nice, there will be no hiding your hair under a bandana
Underwear for 1-2 weeks (10-14)
Sports Bra
Socks for athletic shoes or other shoes
One modest [one piece or tankini] bathing suit and cover up
Modest sleepwear or sweats for sleeping
A lightweight jacket for the evenings and days that get cool
A couple of sweatshirts or something WARM
Rainwear: waterproof jacket and small umbrella