My Account

PROJECT FINANCES

Project Assignment

  1. Name of Project: ETHIOPIA 2010
  2. Project DESIGNATION Number: You will receive this by email. It is NOT your account # from any previous mk2mk projects. Use this # when submitting checks and forms to the mk2mk office,

Project Costs

Cost varies depending on your travel expenses. Some will be flying direct to Ethiopia.

We are committed to keeping the cost of your project as low as possible without compromising any standards of travel or accommodations that would hinder your effectiveness and safety. Project fee is $1,980.00.

BASE PROJECT FEE $1,980.00

AIRFARE* + $_________

TOTAL = $ _________

*Your airfare will be determined by the project transportation director and you will be informed. Until then you may need to estimate to set a temporary goal. See Travel and Flight Information


Miscellaneous Project Expenses

As you prepare for the project, you will have expenses not included in the Sponsorship Goal. For example:

  • Cost of raising support (postage, telephone calls, printing, thank you notes)
  • The application fee
  • Immunizations and medication (if applicable), use insurance!
  • Toiletry and clothing items
  • Obtaining passport
  • Personal Spending Money
  • Small gifts to take to your new friends in Ethiopia.

 

These expenses are not reimbursable from your project account. This means that you cannot obtain money that has been sent into your project account to pay for these items. The proper way to handle such costs is to pay for them with your own money. You could also use money from checks you receive which are made out to you, from individuals who do not want a tax receipt from Campus Crusade.

Note: Only checks made payable to Campus Crusade for Christ can receive a tax deduction receipt. You should always assume a sponsor wants a tax receipt unless they tell you otherwise. Never ask people to make checks payable to you.

If a check is written with your name on it you will  have to send it back to them and ask them to make it payable to CCC.  Encourage your sponsor to write it to CCC AND to write your designation # on the memo line of their check.

 

TIP! You might want to have a “needs list” where people can sign up. This could enable some of your friends to help you by buying certain items that you need. This might be something to suggest with Bible study groups or churches. Make sure your list is specific (sizes, types, and brands). It is advisable to start to secure these items early so that you don’t find yourself in a time crunch the week before the project.

 

TIP! You may want to take an additional $100-$150 of your own money for personal spending, extra transportation, or gifts for project partners, friends, and family. Traveler’s checks may be hard to cash. It is advised your spending money be carried in small denominations ($20, $10, and a few $5 bills).

 

Raising Money for Your Project

You may raise funds to help pay for all or part of the project fee and airfare. Although you are not obligated to raise sponsorship funds, most people do because:

  • Most students do not have the personal finances to cover all the project expenses.
  • It follows the biblical pattern of giving others an opportunity to be a partner with you in ministry.

Remember: When raising funds, you are raising sponsorship money for the project, not yourself. Your sponsors are giving to the Ethiopia International Project. Therefore, if you receive more funds than needed, those funds will be used to help other students who have not raised enough to cover project expenses.

 

Note:

All checks should be made payable to:

Campus Crusade for Christ

These will be responded to with a tax deductible receipt.

 

Key Elements to Remember as You Raise Funds

  1. Keep your project coach informed of your progress. He or she will help you by answering questions about the project, giving advice on raising funds, and tracking your progress.
  2. Begin immediately to develop your sponsorship team. Attempt to mail your first letters one week after this posting, especially to any out-of-town sponsorship prospects.

 

TIP! In telling your sponsors when you need to receive their contributions, remember to give yourself enough time so that if a check is made out incorrectly, there will be time to return it to the sponsor for the necessary corrections and to have it returned to you. This could take up to one month!

 

Financial Deadlines

For your project coach to see that your efforts are progressing well, specific dates for mailing sponsorship money are established.

On these dates, mail all checks that you have received to date to:

MK2MK

100 Lake Hart Drive (Mail Code 2800)

Orlando, FL 32832

The financial deadlines (calendar) indicate the total amount you should have raised and sent to MK2MK, by the dates listed. Please honor these date.  If for some reason you are unable to meet a deadline please e-mail your project coach.  Failure to be attentive to deadlines may result in your being dropped form the project. Communication is the key!

The amounts are goals to aim for, realizing that God’s timing and ours may not be the same. Because of the time lag between when you ask for money and when you get a response from people, it is reasonable to assume that a higher percentage of your sponsorship funds will come in during the last month before the project. This is reflected in the dollar goals for the due dates. However, if on any of the dates your support is significantly below the specified amount, it will raise concerns. Your project staff members will call to discuss this with you.

Investment Record Forms - Because all of the money that you send to MK2MK will be itemized by you on the Investment Record Forms, you should always know how much sponsorship money has been designated toward your fees.

To send in your checks:

Photocopy all checks and send them to us:  there can be multiple checks on a page  save a copy for yourself as well. Complete the very simple IRF form   send to our office.

A non-refundable, non-transferable deposit is required within three weeks of receiving your acceptance. This will insure your place on the project and will allow our office to necessary upfront expenses or deposits. If we do not receive your deposit within the three week period, we will assume that you decided not to participate on the project. Your name will then be removed from the project team list.

Your “balance due” must be less than $300 two weeks before your project begins.

In order to participate on the project, you will need to be within $300 of your sponsorship goal two weeks before your project begins. If you have more than $300 to raise at that time, you will need to show your staff member how you plan to raise the rest of your funds in order to be kept on the project.

Money received after the final deadline must be personally delivered (don’t mail). Any money received after the final deadline should be brought to your project briefing together with all of the necessary forms. Do not mail it to MK2MK.

Your entire support need (goal) for the project must be credited to you before the end of your project briefing.

If for some reason you are unable to participate on the project, you must contact the MK2MK office at

MK2MK

100 Lake Hart Drive (Mail Code 2800)

Orlando, FL

407-541-5223

This e-mail address is being protected from spambots. You need JavaScript enabled to view it (email) and www.mk2mk.org

Fax: 407-826-2699

You will be expected to cover the cost of any expenses incurred by MK2MK prior to your withdrawal from the project.

Also, it is mandatory for you to send each of your project partners a withdrawal.  See the sample included in the Raising Funds section as a guide.

 

Processing Funds

You will need to know how to properly handle the investment checks you receive. Let’s suppose that you are beginning to receive checks from your sponsors who have agreed to be a part of your team. What now? Your job is only half over. In order to complete the process correctly and avoid any delay that might hinder your participation in the project, follow these steps very carefully.

1. Collect checks made payable to Campus Crusade for Christ. (Please read the following very carefully).

Ask your sponsor to make his or her check payable to Campus Crusade for Christ in order to receive a tax-deductible receipt. If someone wants to make it payable to you (and does not care about receiving a tax receipt), you may use it to pay for project expenses such as domestic airfare, passport fees etc. If you want to use it to pay for the project fee,

Note: If your sponsor is a Campus Crusade for Christ staff member and he/she wishes to sponsor you directly from his/her personal CCC account, they may do so by using an Internal Gift Transfer form in place of a personal check. He/she needs to transfer the money to your specific project account number.  If they do their transfer online please have them email you or tell you the amount so you can count this towards your goal. If a staff Person wants to do an account transfer:

  • Ask for their account #
  • Ask for how much
  • Send to Brenda Friesen

If they don’t do this, we won’t know it is for you.

Note for Staff: The IGT form is found on the staff web under financial services.  Click on forms library and under accounting forms you will find the IGT form.  There is an IGT form in the Project Partner Development Packet.  You may copy this form and send them to CCC staff.   Just make sure they return this form to you to send on to MK2MK.   We will submit the transfer on their behalf.  If they say that they will submit the transfer to CCC we need to know so we won’t duplicate their transfer.

Important: All investments (checks and transfer forms) must be given to you (or the person in the USA receiving checks for you) because they need to be submitted together. Explain to sponsors and staff who may be accustomed to mailing checks or transfer forms directly to CCC that if they do so, it may be impossible to credit the investment check toward your project.

 

2. Photocopy all checks (ok to have multiple checks on a page) and send the photocopy and the checks in with the short, simple form to our office. (you might want to make a copy for yourself too). Include your designation number on each check.

 

4. Record information about checks you are sending (who and how much) if you do not photocopy the checks, this is your record.

NOTE: If you submit a sponsor’s check which is incorrect, it will be returned to you to correct it with your sponsor. The check cannot be counted toward your goal until it is corrected and re-submitted.

 

5. Mail items to MK2MK.

  • Investment checks
  • Short Simple Form

MK2MK

100 Lake Hart Drive (Mail Code 2800)

Orlando, FL  32832

 

WHAT TO CHECK:

1 Be sure you keep a record of your totals.

2 All changes on checks have been initialed by the sponsor.

3. All check dates (especially the year) are correct.

4. All written and numerical amounts on checks agree.

5. All checks are made out to Campus Crusade that you are mailing in

6. Checks payable to you should be sent back to sponsor to make payable to CCC

 

 

FAQ  (Frequently Asked Questions)

Is there a way to see how much money I have received?

Yes!  Check your Dashboard.  It keeps a total and also you can enter each donor's gifts.

What if I discover that a sponsor has given me a check made payable to me, but I’m not sure he/she wants a receipt from Campus Crusade?

Assume he does unless he/she has specifically told you otherwise.  Send the check back with an explanation and have them rewrite to CCC.

Important: Do not cash the check and replace it with one of your own made payable to CCC. We cannot issue a receipt in such a case.

 

My aunt sent me a check made payable to me that arrived two days before my mailing deadline. She assures me she doesn’t want a receipt. May I use it toward my project goal?

You must cash the check and rewrite it to CCC and tell them that it’s an anonymous giver.

 

What if a sponsor sends a check to Campus Crusade for Christ under a separate cover (not in my envelope)?

With thousands of checks being processed daily at headquarters, time constraints make it virtually impossible to trace separate checks before your full sponsorship reporting date. This is why you need to receive the check from your sponsor. If you know that one of your donors sent such a check, please inform the MK2MK office in writing. Tell us the sponsor’s name, amount of the check, and the check number.

 

What if my full sponsorship reporting date arrives and I know that checks are on the way to me in the mail?
Bring those checks to your project briefing. The checks will be counted there. But this problem can be eliminated if you will:
  • Begin early to develop your sponsorship team.
  • Ask for all checks from out-of-town sponsors to be sent to you soon enough to arrive before the financial reporting dates.
  • Keep your project staff member informed of your progress.

 

What if I want to sponsor myself?

You may, but you will not be receipted. Your check will be handled as an anonymous donation.

 

My church took up a collection and gave me cash. How should I handle it?

Ask your church treasurer to convert the cash to a check from the church; have it made payable to Campus Crusade for Christ.  Cash can be used towards your out of pocket expenses but no tax receipt can be given to the sponsor.

 

What if my plans change and I can’t go?

If you plans change and you must withdraw from the project, please call Brenda at our MK2MK office, 407-541-5223.

There will be a charge for withdrawing, depending on the expenses incurred to date.

It is also mandatory that you notify your sponsors. If you have mailed any sponsorship fund to MK2MK, they will be donated to others participating in the project.


What if I raise more money than I need?

All funds raised above your sponsorship goal (project fee + airfare) will go toward helping other students on the project who are short of their financial goals. You may request through the MK2MK office to whom you would like to designate the extra funds. We will try to honor that request.

Note: Excess funds cannot be used for other MK2MK or Student Venture conferences or projects.

 

What if I don’t have enough money raised by the financial deadlines?

Send in what you have raised so far. This helps us know how you are doing, and whether you need some coaching or assistance in raising your funds.


What if I am still short of my sponsorship goal by the final deadline?

If you are close to reaching your goal, this is usually not a problem. Your project staff will coach you with ideas to help you raise the last amount. All money received after the final deadline should be brought to the project briefing. Do not mail it in. Situations where people have more than $500 to raise on the final deadline will be evaluated on an individual basis. If it appears they could still raise the money by the briefing date, they would be encouraged to keep raising money and go on the project. If it looks like they would not be able to raise the rest of the money, they would be asked to withdraw.

 

MONEY NEEDS TO:

  1. MAKE SURE THE DESIGNATION NUMBER IS ON EACH CHECK AND THEY ARE MADE OUT TO CAMPUS CRUSADE FOR CHRIST
  2. INCLUDE ANY TRANSFER OF ACCT INFO THEY MAY HAVE RECEIVED.
  3. COMPLETE THE SIMPLE SHORT FORM (DENNIS IS SENDING THIS TO US)
  4. MAKE TWO PHOTOCOPIES OF CHECKS, THEY CAN PUT MORE THAN ONE ON A PAGE
  5. SEND THE CHECKS TO OUR OFFICE

 

FOR STUDENTS LIVING OVERSEAS WHO CAN’T RECEIVE CHECKS WHERE THEY LIVE:

We realize that many students will not be able to easily receive checks where they live. In this case, please ask a relative or friend to be your CONTACT PERSON and receive checks for you. If you will be doing this please email Brenda Friesen ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) the name, address, phone number and email of the contact person so she can be of help to them. It is ok for you to mail checks from where you are AND have someone in the USA receive them.

 
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